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A. SALARY INFORMATION IS PUBLIC. The salaries of UI employees are public information and that information may be obtained through the University Library (Department of Special Collections and Archives).

B. DISTRIBUTION OF PAYCHECKS.

B-1. Effective August 1, 2000, newly hired employees will need to designate a bank of their choice to which they authorize direct deposit of their paycheck. Information on procedures is provided at New Employee Orientation and also in the Administrative Procedures Manual 55.05.

B-2. Paychecks for employees hired before August 1, 2000 will continue to be available at the cashier's window in Business Systems and Accounting Services on the last working day of each biweekly payroll period following the period in which the payroll was earned (i.e. two weeks after the end of the pay period during which the payroll was earned. If the last day of a payroll period is a holiday, checks will be available on the next working day.

C. INCOME TAX WITHHOLDING. In accordance with federal and state laws, income tax is withheld from the salaries and wages of UI employees. Each employee is responsible for filing an exemption certificate at Human Resources. Statements of withholdings for income tax (W-2) are available about the third week in January; those for salaried employees are sent to departments for distribution, and temporary-help employees pick theirs up at the cashier's window in Business Systems and Accounting Services. When leaving the employ of UI, employees should furnish the Payroll Office the address to which the W-2 form is to be mailed.

Version History

Amended July 2009. Revised A. Editorial changes to C.

Amended January 2008. Editorial changes to B-1.

Amended July 2005. Editorial changes to C.

Amended July 2000. Revised to reflect a change of procedure with regard to direct deposit of paychecks

Amended July 1997. Editorial changes to C.

Amended January 1982. Subsection B which was amended to reflect the change over to the biweekly periods.

Adopted 1979.